PRIVACY POLICY

Effective date: November 01, 2024

Introduction

This website (https://www.engipulse.com, hereinafter – “Service”) is operated by Engipulse company (hereinafter referred as “we / us / our”).

This Policy includes the terms of the collection, use, and disclosure of personal data when you use the Service, as well as the options available to you regarding your data.

We may receive your data in the following cases:

you visit the Service;
you submit a contact form or contact us through email or other communication channels including social media, in-person meetings, phone and online calls;
you sign up to our newsletters;
you submit a job application form;
as a result of our contacts under the framework of relevant legal binding agreements between us and you as our client, supplier, sub-contractor, partner, or member of staff;

This Policy notifies you that, where required by applicable law, we adhere to GDPR (General Data Protection Regulation) on the collection, storage, processing, transferring, and deletion of personal data.

We would like to assure you that we handle personal data responsibly and will take all reasonable measures to protect it.

1. Data Controller

The Controller of your personal data collected accordion to this Policy is ENGIPULSE spółka z ograniczoną odpowiedzialnością, with its registered headquarters office in Poland, Kraków (postal code 31-526), at 16/138 Czyżówka street, entered in the Polish Register of Entrepreneurs of the National Court Register (KRS) under the KRS number: 0001114490.

On all personal data matters, you can contact us as follows:

by mail: ENGIPULSE Sp. z o.o., 16/138 Czyżówka street, Krakow 31-526, Poland
via email: [email protected]

2. Purposes and the Legal Grounds for Personal Data Processing

Processing is necessary for the purposes of our legitimate interests (art. 6 section 1 (b), (f), (a) GDPR):

to respond to inquiries sent to us via contact forms or to messages sent to our contact details via other communication channels;
to analyze the use of the website as well as to improve its functioning and security;
to process claims and complaints in courts / official administrative authorities and outside them;
for direct marketing of our products or services. It includes the case when we are about to establish such a relationship based on your consent (from the time the consent is given for no longer than until its withdrawal);
customize and enrich your experience on our Service;
to administer our Service, including troubleshooting, data analysis, testing, research, statistical and survey purposes; and as part of our efforts to keep our Service safe and secure;
carrying out and resolving the recruitment process;
organizing online and offline events;
for the performance and settlement of the contract if you are our client, supplier, sub-contractor, partner, or member of staff;
for data archiving, securing, and backing up, driven by our obligation as a Data Controller to properly secure data and based on our legitimate interest as a Data Controller;
other legitimate interests and purposes compliant with GDPR provisions.

Your consent to personal data processing

Consent to the provision of personal data is expressed either actively – by filling out and submitting forms that contain personal data, or passively – in terms of the use of cookies, after reading the disclaimer regarding our use of cookies.

For our clients, suppliers, sub-contractors, partners, or members of staff, the conditions for the personal data processing are governed by a separate legal agreement of the parties.

Regardless of the purpose of the personal data processing, providing the data is voluntary. Failure to do so may prevent, depending on the specific case, the conclusion of a contract, use of selected services within the service and its functionality or receipt of our marketing content.

You, as a user of the Service, shall not provide the Data Controller with any personal data belonging to third parties. Should you transfer such data, you are obliged to submit a declaration affirming that you have obtained consent from the respective third parties to share their data with the Data Controller.

3. Data Retention Period

We retain your personal data only for the duration necessary to fulfill the purposes for which it is processed or as required by the applicable legal retention periods.

For personal data processed on the basis of your consent, we will store your data until you withdraw your consent. Withdrawal of the consent does not affect the lawfulness of the processing of personal data carried out before the withdrawal of your consent.

Purpose	Data retention duration
Contacting you	From the date of collection of personal data and for as long as is reasonable or expected to continue the communication.
Establishing and maintaining business relations with our clients, suppliers, sub-contractors, partners, or members of staff	For the duration of the respective relationship.
Marketing purposes	For the duration of our legitimate interest, or until your consent is withdrawn.
Performing our obligations imposed by law	No longer than necessary to provide evidence that the respective obligations have been fulfilled by us.
Improving the functionality and/or security of the Service	For the duration necessary to fulfill the intended purpose, or until you raise an objection to further processing.
Archiving and backup	For the period specified by our internal IT policies.
Settlement and execution of the contracts concluded between us and our clients, suppliers, sub-contractors, partners, or members of staff	For the duration necessary to sign and execute the contract, including the period for any claims and to maintain records as required by law.
Dispatching our newsletters, digests, special offers and other marketing materials	Until you unsubscribe from the newsletter or object to the data processing.
Recruitment purposes	Until the applicable recruitment process is over.
On the basis of your consent to participate in future recruitments	Not longer than 24 months from the date of your consent.
Investigation and defending against claims	For the period not exceeding the limitation period for claims imposed by law.

4. Data Recepients

Your personal data may be disclosed to the entities that cooperate with the Controller, under the terms of appropriate agreements.

If we offer or provide a service through a third-party provider, we may need to disclose your personal data to them in order to fulfill the service or our contractual obligations. By using this website, you consent to the sharing of your personal data with third parties authorized by us to deliver such services, under the terms of appropriate agreements.

This includes:

Third parties that provide services to us, as necessary for the achievement of the purposes for which we process your data: web analytics tool providers; web hosting providers; IT system providers including SaaS; email and other communication service providers; sub-contractors and suppliers of services mainly in the areas of sales and customer relationship management, recruitment, engineering, event management, accounting, finance, and legal.
To other recipients if you grant us consent to do so, or if the transfer is necessary to safeguard your vital interests, or the vital interests of others.
To other recipients as required by applicable law, or in compliance with a court order or directive from another competent authority.

Outside of the above mentioned cases, we will not disclose, sell, or share your personal information with any third party without your prior consent, unless required to do so by law.

5. Transferring Data to Other Countries

Your personal data may be transferred to entities outside the European Economic Area (EEA). Whenever your personal data is transferred outside the EEA, or to countries lacking an adequate level of data protection, we will ensure that the transfer is based on a valid legal foundation and that appropriate safeguards, as required by law, are in place.

We only transfer your personal data outside the EEA to third countries when it is necessary to fulfill business objectives.

We use Google Analytics and other Google services that may transfer your personal data outside the European Economic Area. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy?hl=en

6. Links to Other Websites and Services

Our Service contains external links that enable you to access other websites directly.

By clicking on a third-party link, you will be redirected to their respective website. We strongly recommend reviewing the Privacy Policy of every website you visit.

Please note that we have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party websites or services.

7. Rights of the Data Subject

In accordance with the GDPR, you are entitled to the following rights concerning the processing of your personal data:

The right to access your personal data;
The right to request the rectification of your personal data;
The right to request the deletion of your personal data;
The right to request the restriction of the processing of your personal data;
The right to data portability, i.e., the right to receive a copy of your personal data in a structured, commonly used, and machine-readable format and to transmit it to another data controller, provided that the transfer is technically feasible;
The right to object to the processing of your data based on our legitimate interest, provided that such processing does not override your rights and freedoms, and the right to object to the processing of your data for direct marketing purposes;
The right to file a complaint with the supervisory authority responsible for personal data protection, namely the President of the Personal Data Protection Office.

To submit a general inquiry or a specific request related to your personal data, please contact us at: [email protected]

8. Cookies Policy

This website uses cookies and similar tracking technologies to track the activity on our Service and hold certain information in order to improve your browsing experience, ensure the proper functioning of the website, and to analyze usage patterns. Cookies are small text files placed on your device that allow us to recognize you and gather information about your preferences, device type, or browsing behavior. These files do not interfere with the functioning of your device in any way.

We may use the following types of cookies:

Strictly Necessary Cookies: These cookies are essential for the basic functionality of the website, enabling you to navigate and use its features. Without them, certain functionality of our service may not be available, i.e. displaying content customized for your computer or device.

Performance Cookies: These cookies collect anonymous information about how visitors use the website, such as which pages are visited most often or if any errors occur. The data collected is aggregated and used solely to improve website performance.

Functionality Cookies: These cookies allow the website to remember your preferences, such as language or location, and provide a personalized experience. They may also store your preferences for text size, font, and layout, enabling a more tailored user experience.

Analytical Cookies: Used to collect data for statistical and analytical purposes, helping us understand how the website is used and allowing us to improve its structure and content.

Social Media Cookies: These cookies are used when you share content from our service via social media platforms. They may track your activity on those platforms and may be used for marketing or advertising purposes.

Marketing/Advertising Cookies: These cookies help deliver advertisements relevant to your interests and are used to limit the frequency of ad display. They may also collect data on how you interact with ads, helping us assess their effectiveness. Third-party partners may be involved in setting these cookies.

Third-Party Cookies: Cookies set by external parties, such as advertising or analytics companies (e.g. Google Analytics), to track user behavior across websites for various purposes.

On some pages of our website, you may notice cookies set by parties other than us. These cookies are placed by third-party service providers when you interact with embedded content on our site. Mindy does not control or access these third-party cookies, as cookies can only be accessed by the party that originally set them. For more details about these cookies, please refer to the relevant third-party websites.

There are two types of cookies classified by the time of their storage:

Persistent cookies remain on your device for a predetermined duration, as specified in the cookie itself. They are reactivated each time the user returns to the website that set the cookie.

Session cookies are temporary and are used to link the actions of a user during a single browser session. A session begins when the browser window is opened and ends when it is closed. Once the browser is closed, all session cookies are automatically deleted.

To learn more about cookies, you can visit for instance the following resource: www.aboutcookies.org.

Disabling Cookies

When you access our website for the first time, or after deleting any previously stored cookies on your device, you will have the option to consent to the use of cookies.

You have the option to prevent cookies from being set by adjusting your browser settings (please refer to your browser’s Help section for instructions).

However, please note that disabling cookies may limit certain features, level of security, usability and services on the website.

For your convenience, below are useful links to detailed information for managing cookies in most popular web browsers (please note you will be redirected to another website by clicking on the links):

Automated decision-making

Your personal data obtained through the Service may be processed by automated means, including profiling, for the purpose of marketing our products and services in connection with the use of marketing cookies files. In order to tailor the advertisements referred to above, we may process data contained in marketing cookies, location data, device data, as well as your activity on the Service. The above activities will enable us to display marketing content tailored to your interests.

Google Analytics and other third party services

Our Service also utilizes various technologies, such as website logs and tools including:

Services provided by Google Inc.: Google reCAPTCHA v3, Google Analytics, Google Ads, Google Tag Manager, and others. These tools help in enhancing user experience, optimizing website functionality, and collecting data for analytics and marketing purposes. You can find applicable Google Privacy Policy here: https://policies.google.com/privacy, and Terms of Services here: https://policies.google.com/terms

You have the option to opt out of sharing your data (including your IP address) for analytical and statistical purposes with Google Analytics. To do so, you can install a browser extension by following the instructions available at this link: https://support.google.com/analytics/answer/181881?hl=en

Server Logs

When you use our website, your requests are directed to the server that hosts this website. Each request is recorded in the server logs. These logs are stored on the server, but the data within them is not associated with individual users, nor do we use the logs to identify specific users. The data collected in these logs is solely used for server administration purposes. Server logs are considered supplementary materials for managing the website and are only accessible by those authorized to administer the server. The data is not disclosed to any other parties.

9. California Consumer Privacy Act (CCPA) Compliance

Through this policy, we declare our compliance with the regulations and procedures set forth by the California Consumer Privacy Act (CCPA), when applicable under relevant national or international laws that require adherence to the CCPA. The fundamental principles guiding our handling of personal data in accordance with CCPA requirements are outlined in this policy.

10. Privacy Policy Changes

To ensure compliance with applicable legal requirements, we reserve the right to modify this Privacy Policy at any time. This may include updates necessitated by changes to our services, functionalities, or applicable laws. Any updates to this Privacy Policy will be posted on the website, and the new version will automatically take effect upon your next visit.